Welcome to the Online Clann Tartan Newsletter for April 2014


Board Minutes Board & Staff Directory Guilds
Calendar of Events Maps Announcements
Event Schedule Event Maps and Notification
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ANNOUNCEMENTS


MAY MEMBERS' MEETING

Members' Meeting and Staff Elections The May Members Meeting is scheduled for Saturday, May 3rd at 11 AM at Bruce and Julie's home, 4736 12th Ave South in Minneapolis. As always, there will be plenty to discuss. If you have items for the meeting agenda, please let your Board know.


IOWA RENAISSANCE FESTIVAL

Col Gaffney's Regiment has the opportunity to participate in the Iowa Renaissance Festival for the first time since 2003. The event is three days, May 24-26 2014. The event takes place at Middle Amana Park (Medici Grove) in the Amana Colonies, IA, about 265 miles south of the cities. As of this writing we do not have many members who plan on going. Please contact staff if you can attend.


HEAD CAMP FOLLOWER DUTIES

The following is a thorough list compiled by Sarah Shaftman and Julie Yoder of the duties of a Head Camp Follower. As always, there are some aspects of this role that are dependent on the person who is filling it, however this is a great place to check to verify the role of the HCF when it is in question. Thank you, Sarah and Julie!

ONGOING
 
House corporate freezer, coolers, and tubs.
Stock staples.
Keep binder with recipes and lists. 
Research period foodways (with other interested members) as desired.
 
BEFORE EVENT
 
Ascertain characteristics of site, including fire permissions and water supply.
Determine number of attendees, with food restrictions.
 
Plan menus, and pull recipes or prepare instructions.
Recruit head cooks for various meals.
Arrange with staff for purchase of ice and firewood as needed.
Tell loading crew what utensils will be required. 
 
Check supply of staples and make complete shopping list.
Do food shopping (and possibly some precooking and/or pre-measuring).
Pack foodstuffs and bring to event.
 
AT EVENT
 
At setup, direct layout of cook’s tent & fly and firepit, and placement of cooking utensils.  
Arrange interior of cook’s tent.  
Have fire built right away to dry firepit and provide coals for first meal.  (Bank for night.)
During event, keep cook’s fly and interior of cook’s tent tidy, and firewood and water supplies current.  
Invite members to partake of food and beverages between meals as appropriate. 
At takedown, choose time to have fire doused.  Check corporate utensils and foodstuffs, and oversee packing.  
Distribute perishable leftovers and arrange for transport of nonperishables. 
 
For Each Meal (HCF or Head Cook):
	Announce mealtime and recruit dishwashers & assistant cooks. 
	Have fire built up.  Set dishwater to heat as soon as food is off fire.
	Prepare meal and/or oversee preparation.
 
Following meal, see to it that everything has been washed, and clean & dry items are stowed.  
Put food away safely. 
 
AFTER EVENT
 
Do necessary cleanup of tubs & coolers.
Secure containers of staples.
Wash dishtowels.

ANNUAL DUES

It Is Time for Annual Dues Once Again. Clann Tartan uses a fiscal year of April through March, and for simplicity, all members' dues are for the same time period. Dues are $20 for adults and families, $10 for students. Payments can be given to Bruce Yoder, our Treasurer, at meetings, drills or events; mailed to the PO box, or mailed directly to him at 4736 12th Ave S, Minneapolis, MN 55407.


BOARD MINUTES

Board Meeting: February 18, 2014

In attendance:
Board members present: 
President: Marty Byers, Vice President: Karen Bastien, Treasurer: Bruce Yoder, 
Secretary: Betsy Bolton, Quartermaster: Mike McCarty, Company Rep: David Vavreck. 

I)  Minutes: January meeting minutes were approved as amended.
 
II) Reports:
	a) Vice President: We ran out of recruiting fliers at Ramble. Perhaps review this to insure there is a listing of our website.
	b) Treasurer: No changes to the report presented on Feb 1 at annual members meeting.
	c) Secretary: The mailed newsletter is being sent (thanks, Heidi!) and no new library stuff has been ordered as of this meeting. 
	              Consider reviewing how to review and post the roster. Looking for contributions to the newsletter of recaps for 
				  recently passed events and descriptions of events yet to occur. 
	d) Quartermaster: Looking to build a box for the grenade launcher and a new top for the gun box.  
	e) Camp Rep: No report. 
	f) Company Rep: No report.

III) Guild Reports:
	a) Music: Continues to meet once a month.
	b) Dance: Working to meet twice a month, but this is determined by having enough people attending to make at least one full 
	          set of 4. They are also in the process of finding an alternative location that would work better for more of the 
			  currently attending dancers.
	c) Fiber: No report
	d) Sword: Great time at Ramble. May have additional interest from new members. 
	e) Historic Site: Nothing to report. Goals for the summer would be additional work on the village. 
 
IV) Events: 
	a) Fargo-Moorehead: March 8.
b) Tartan Day: April 5. Begin to gather at 10:30 am. Please bring personal muskets. 
              [This has been updated: we are meeting at 2 pm, not 10:30 am.]
c) Muster (WIP)
d) Amana Ren Fest: May 24-26 (WIP)
e) Siege of Woodville: May 30, awaiting confirmation.
f) Scottish Fair & Highland Games: July 12. This event will be in a new location.
h) Chippewa Ren Fest: August (WIP)
i) Irish Fair: August 8 to 10 (WIP)
j)  Stillwater, Bagpipes and Bonfires: has been contacted. Second Saturday in September?
k) Big Island: Oct 2-5.
l) Mankato: Oct 8-11.

V) Old Business:
	a) Muster: the muster committee needs meet and select time/place.
	b) Return of Drill: Additional information to follow.
	c) Members Meeting: May 3, 2014 at 11 am.

VI) New Business:
	a) Trailer maintenance.

Next Meeting: March 18, 2014 at 7 pm

BOARD & STAFF

If you need to contact someone associated with Clann Tartan, here is where you find out how. If you are unsure who to contact, you can always email us at: info at clanntartan dot org

BOARD MEMBERS

President Marty Byers 651-261-5815 orthodoxdruid at gmail dot com 2/12 - 2/14
Vice President Karen Bastien 651-399-3505 kybastien at gmail dot com 2/13 - 2/15
Secretary Betsy Bolton 612-619-6406 basil80 at hotmail dot com 2/13 - 2/15
Treasurer Bruce Yoder 612-825-4519 bruceyoder at juno dot com 2/12 - 2/14
Quartermaster Mike McCarty 651-497-5324 mccartym149 at gmail dot com 2/13 - 2/15
Camp Rep. Elizabeth Erickson 651-437-2262 elizabeth dot erickson at icloud dot com 2/14 - 2/16
Company Rep. David Vavreck 612-353-1237 baethan1630 at yahoo dot com  2/13 - 2/15

Board meetings are currently held at: 737 Pelham Boulevard St Paul, MN 55114. The doors lock at 7 pm on Tuesdays so members who are interested in attending the meeting should contact Karen Bastien. 

STAFF MEMBERS

Chief of Staff Sarah Shaftman  612-371-4425  smuzikant at visi dot com   
Assistant Chief of Staff vacant      
Captain Marty Byers 651-261-5815 orthodoxdruid at gmail dot com  
Lieutenant Rich Mueller 651-583-4264   dragon_musk at yahoo dot com   
Corporal David Vavreck 612-353-1237 baethan1630 at yahoo dot com   
Head Camp Follower vacant  
Assistant HCF vacant  
Goodwife Ann Peters 612-333-0605 annedyth at aol dot com  
Goodwife Laura Swenson 651-204-1778 (home) or 715-497-9792 (mobile) mommyco at baldwin-telecom dot net  
Goodwife Margaret KirkPatrick 612-722-6485 mlkirkpatrick at usiwireless dot com  


GUILDS

Sword Guild:

Come out and learn the ways of Highland defense.

Join the Sword Guild and feel the raw power of the sword.

If you are interested, contact Marty Byers (Email orthodoxdruid@gmail.com), with days of the week and times that work for you. I will then get back to you.


Music

We will sing and play music of many styles and places from our period. Bring your voice and/or your instrument(s). Neither need be period correct.

The Yoders have graciously offered to host music once a month. We will meet at their house at 4736 12th Ave S, Minneapolis, from 7 - 9pm the 1st Thursday of each month.

To contact the Yoders, call 612-825-4519 or email to Julieyoder at juno dot com.

To contact your Music Chair, call David at 612-353-1237 or email to baethan1630 at yahoo dot com

Thanks, and I look forward to making some noise with y'all!

David

We have a yahoo groups email list for the guild that we use for reminders about the meetings and topical discussions. If you want to be on the email list, request an invitation to join from Bruce at bruceyoder at juno dot com.


Dance

The Dance Guild gathers twice a month from 7PM-9PM to learn and practice historic Scottish country dances.

Dance will meet on the 2nd and 4th Tuesdays at Saint Christopher's Episcopal Church, 2300 N Hamline Ave. in Roseville.

It is at the northeast corner of Highway 36 and Hamline Avenue (Hamline is between Snelling and Lexington). The church is actually encircled by the highway entrance ramp. You may have heard of St. Martin-in-the-Fields. Think of this as St. Christopher's-in-the-Cloverleaf :-)>


Historic Site

Clann Tartan has our own historic site near Duluth MN. Dun Gowan is an ongoing project, which is the site of Gaffneyis Annual Tactical in June.

It is currently under quite a bit of snow but we endeavor to have regular work weekends throughout the summer months.

Contact David Vavreck at 612-353-1237 or baethan1630 at yahoo dot com for further information, or to volunteer to help.

CALENDAR OF EVENTS

Be sure to contact your staff if you plan on attending a show event. Try to give at least a ten day notice when possible. This allows proper planning for the feeding of our members, and in some cases is required by event organizers to allow entry as a participant.

You can call any of the staff members listed, or send an email to staff at clanntartan.org.


EVENT SCHEDULE

Hello all,

The following is a list of the dates of the events that are currently on the schedule for this year. The staff has met and decided to keep this running list of events in the newsletter to give you a chance to get an idea of what is going on this season as well as keep you updated to changes in the schedule.

The column titled status will include the following information.

Tentative- this means that an event organizer or Clann has expressed a strong enough interest in doing this event that it warrants reserving space on the calendar for the event.

Pending- this is the next stage of an event. This means that the Contracts Administrator has entered serious discussion about Clann doing an event but we are still not committed to the event. You should however if possible think about whether or not you may be able to attend this event.

Scheduled- this means that the board and staff have approved the event and we are committed to providing manpower to making the event happen. When an event is assigned this status please let the HCF know as soon as possible if you can or can not attend this event.

Canceled- This means that for various reasons an scheduled event has been removed from the current season. We will try and give as much notice as we can prior to canceling an event.

Finished- This means that the event has completed successfully.

If you have any questions about this, please feel free to contact staff regarding this matter

Thanks,
Your Staff

DATE EVENT STATUS
Jan 1-2014 1st Footing Finished
Feb 8-9, 2014 Big Island Trade Fair, Albert Lea, MN Finished
Feb 16, 2014 A Scottish Ramble Finished
March 8, 2014 Fargo Celtic Festival Cancelled
April 5, 2015 MN Tartan Day Finished
May 24-26, 2014 Iowa Renaissance Festival Scheduled
May 30, 2014 Siege of Woodville Scheduled
TBD Tactical Cancelled
TBD Muster Pending
July 12, 2014 Minnesota Scottish Fair & Highland Games Scheduled
Cancelled Fort William - Thunder Bay, Ontario, Canada Cancelled
August 8-10, 2014 Irish Fair Tentative
September 13, 2014 Bagpipes and Bonfires Tentative
October 2-5, 2014 Big Island Rendezvous Scheduled
October 8-11, 2014 Mankato History Festival Pending


MAPS

Bruce and Julie Yoder's Home
Music Meetings
February Members' Meeting

4736 12th Ave S, Minneapolis 55407

ADVERTISEMENTS

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I look forward to working with you!

Mary McKinley



GAS/MILEAGE REIMBURSMENT POLICY

The group has a policy for the reimbursement of fuel expenses for travel to shows and for payment for hauling the trailer to and from shows.

Personal reimbursement of fuel expenses: Members can request reimbursement for fuel for travel to and from shows. Everyone is eligible for this although the board requests that you only make the request if it is necessary. If everyone who attended a show also requested reimbursement, the total payout could exceed the stipend that the group received. The procedure is as follows: at the start of your journey, fill your tank and note the odometer reading on the receipt. Upon your return home after the event, fill your tank again and record your odometer reading again. This receipt along with any other fuel purchases made enroute represents the fuel used for the trip and the total is the amount to be reimbursed. Send the receipts along with your name and address to the Treasurer. Remember, please don't request reimbursement unless it is necessary, but it is better for you to attend and get reimbursed than for you to stay home because of financial considerations.

Payment policy for hauling the trailer: Because hauling the trailer or a substantial amount of gear can be hard on your vehicle and requires you to perform additional work for the company, we have a different payment policy for hauling. If you haul the trailer, the payment is $.48 per mile from the garage to the event and back to the garage. If you use your own vehicle to haul substantial company equipment from the garage to the event, the payment rate is $.24 per mile. Submit a request stating the number of miles you drove and send it to the group treasurer.

My address is usually in the map section of the newsletter, but for convenience, it is 4736 12th Ave S Minneapolis MN 55407
Bruce Yoder


WANTED: SUBMISSIONS FOR THE NEWLETTER

Items you can submit include research articles, character sketches, and other items pertaining to living history and Scottish Culture. Email your items in either plain text, or MS Word format to newsletter at clanntartan.org or snail mail to our postal address.

Items must be received by the 15th of each month to be considered for inclusion for the upcoming months issue. Mailed submissions will not be returned unless requested. All pertinent submissions will be considered as space permits. All research articles must reference at least three sources. Submissions may be broken in multiple parts.


GARAGE

Our garage is located at 4352 Nicollet Ave S in Minneapolis. Access is in the alley on the west side of Nicollet. South bay of the double garage. Minor problems or issues should be reported to Bruce. In the event of an emergency, the landlord is Brad at 763-670-9200