Welcome to the Online Clann Tartan Newsletter for November 2007


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Announcements

Clann will be demonstrating for early St. Andrew's Day in Fargo

Clann has been hired for an indoor evening event in Fargo on November 3. This is their St. Andrews Day event, but note that this is on the 3rd, not the 30th. They're looking for demonstrations of Scottish life like spinning, dancing, and putting on a great kilt. This is the same day as the quarterly meeting, so the meeting has been moved to 10 AM, after which we'll depart for Fargo. At the time of writing Bruce is looking into renting a van, otherwise we'll take personal vehicles. The organizers are offering some compensation for travel expenses, and will be offering lodging either in private homes or motel rooms (they've asked if we can go four to a room).

Julie is collecting RSVPs. Let her know ASAP if you're interested in taking the van so Bruce can rent the size we need.

Quarterly Membership Meeting -- Schedule Change

Our quarterly membership meeting, for staff elections and other business, will take place at Corcoran Center on Saturday, November 3, at 10 AM. This is a change!. The reason for the change is simple: We have a paying event--an early St. Andrew's Day celebration--that evening. However, it is in Fargo and we have to allow sufficient time to drive there and get set up.

It's coming up to that time of the year again!

That's right – the staff elections are right around the corner on Saturday, November 3th, 2007, so it's time now to start thinking about running if you're interested, and voting regardless. Some quick answers to questions you may have:

Who is eligible to vote? Anyone who is a paid member and is recognized by at least one member of the Staff and one member of the Board can vote. There will be absentee ballots, but they won't be anonymous – we need to verify you are a current member, so your name will have to be on it. Better still, attend the Quarterly members meeting and vote in person!

What am I voting for? Last year we elected a Chief of Staff – basically, as it was decided at last year's quarterly and members meeting, the CoS position is the top dog – the head honcho, who oversees all of the staff. It's mostly a coordinator position – make sure that things are done, and the work is divided equitably. Mia McDavid was elected to a two year term as CoS which will end in November 2008, so we will not be electing a CoS at this meeting. However, she would like to see someone join the Staff at this time with an eye to taking up the Chief of Staff position next year when her term expires. Please contact Mia McDavid; mia_mcdavid@comcast.net.

The next positions, which are up for election this time, are Captain and Head Campfollower – they report directly to the CoS, and are responsible for making sure that shows run smoothly – scheduling the demos, buying and making sure the food is prepared, and many other duties. The final positions are staff – they report directly to the Captain and HCF, and perform the duties assigned to them. We don't have a set number of these – it depends on who is interested.

How do I find out more information? There are a few ways – the manual is one of them, the best way is to talk to a current or former staff person and find out what is involved. All your staff members are listed in the newsletter.

How long is the position? Last year, the Chief of Staff was elected to a two year position. This year the HCF and Captain will be also be elected to two year positions this year. This is to ensure that we will always have continuity on the staff, which has been a problem in the past. The rest of the staff duration will be discussed at the meeting, so show up and vote!

The current Captain is in her last year of college and will not be active in Clann while she pursues her graduate studies. She is running for re-election, but can only serve for one more year. If she is re-elected (as of Press Time she is running unopposed) we urgently need someone to join the staff as her lieutenant with an eye to running for Captain in a year. Please get in touch with Maeve Kane; mollmccaine@aol.com.

How do I get nominated? There are a few ways – have a friend of yours nominate you by sending information to Glenn McDavid, the Secretary, nominate yourself the same way, show up at the meeting and toss your ring into the hat, or don't show up have your friends nominate you… Just kidding – you have to agree to run to be voted in.

How much time is involved? There are monthly staff meetings of 1-2 hours duration, plus all the prep time getting ready for shows. With everyone helping, your time commitment can be smaller. The CoS, HCF, and Captain usually also attend the Board meetings monthly which are usually about 2 hours long. As always, everyone is welcome to attend the meetings!

What if I have a question you didn't answer? Call, email or write, or show up at the meeting and ask - that's the best way!

Mary McKinley, President

Board Elections

       "A Board is long, hard, and narrow. It is made of wood."--Arthur C. Clarke

....But it still needs people to server on it. The Board elections are coming up on Saturday, February 2, 2007, so it's time now to start thinking about running if you're interested, and voting regardless. Some quick answers to questions you may have:

Who is eligible to vote? Just like the Staff elections--Anyone who is a paid member and is recognized by at least one member of the Staff and one member of the Board can vote. There will be absentee ballots, but they won't be anonymous – we need to verify you are a current member, so your name will have to be on it. Better still, attend the Quarterly members meeting and vote in person!

What am I voting for?The Board positions are for two years, and are staggered. In February 2008, we will vote for President, Treasurer, and Camp Representative. In February 2009, we will vote for a new Vice President, Secretary, Quartermaster, and Company Representative. Again, if you're interested, attend the Board meetings, talk to those currently in the positions, and review your manual. Just for the record, Mary will not be running for President in 2008 - She believes it is time for New Blood.

How do I find out more information? There are a few ways – the manual is one of them, the best way is to talk to a current or former Board person and find out what is involved. All your Board members are listed in the newsletter.

How do I get nominated? There are a few ways – have a friend of yours nominate you by sending information to Glenn McDavid, the Secretary, nominate yourself the same way, show up at the meeting and toss your ring into the hat, or don't show up have your friends nominate you… Just kidding – you have to agree to run to be voted in.

How much time is involved? There are monthly Board meetings of 1-2 hours duration, plus additional time for the specific responsibilities of each position!

What if I have a question you didn't answer? Call, email or write, or show up at the meeting and ask - that's the best way!

Glenn McDavid, Secretary

**********************************************

Wanted--One Contracts Representative

Must be personable, have very reliable phone and email service, be interested in keeping Clann Tartan financially solvent, and able to make Clann sound like the best, most interesting group any event organizer could want. Interest in penguin hunting a plus.

For the past several years, I have been Clann Tartan's official Contracts Representative. The contracts rep position isn't officially a part of either Staff or Board, or provided for in the bylaws, but it is an essential part of the workings of Clann the corporate organization--the contracts rep finds all the money that pays for our food, and tents, and gun powder, and cool toys. And we need a new one. Next fall, I will be moving away to attend graduate school where ever will let me in, and will no longer be able to fill the role of contracts rep.

What the contracts rep does can be divided into five phases: Research, Contact, Negotiation, Contract, and Cleanup. In the Research phase, new shows are identified as possible events that might be willing to pay Clann to perform. Sometimes the Research phase is easy, because some events will contact us, and other times, it involves asking at rendezvous, renaissance festivals, traders, and other reenactors or looking online to find events which seem like would be a good fit for Clann.

After shows are identified, the most important part of the Contact phase is the pitch to a new show. The contracts rep contacts the show organizer by phone or email, and tries to make Clann sound like the best, most entertaining, most educational group that could possibly fit all of the event's needs without promising too much. Once contact is established, and the event sounds interested, things move into the Negotiation phase, in which the contracts rep convinces the event organizer to pay the highest possible price for Clann's wonderful services, without pushing things so high that the event doesn't feel like they got their money's worth in the end, or giving such a good bargain that it's not worth it for Clann. Details like how many school days demonstration stations are necessary, when and where to shoot guns and mortars, or how many scheduled drills and dances are expected are generally worked out in this phrase as well.

The easiest part of of the contracts rep's job is actually the title role--the Contract phase. Clann Tartan uses a standard form contract with relevant details like name, location, date and hours of show changed to fit the event. Two copies of the contract are signed by a member of Staff, mailed to the event organizer, signed by them, and one copy sent back to the contracts rep and kept on file, in case it is needed for future reference or the Cleanup phase.

Cleanup phase can be anything or everything. It can be as simple as being handed the check by the event organizer at the end of the show, or as messy and complicated as asking that an event organizer honor their contract and pay up. Generally, though, it is the former rather than the latter.

All of this usually takes less than an hour a month, on average. There are some heavy periods--what has worked well for me in the past has been to do all the contracts for April-June in December and January, do all the contracts for August-September in May, and the contracts for October in July or August. The hardest part is sometimes getting event organizers to answer phone calls or emails (one event organizer, known for his penguin like walk, is particularly bad about returning emails--hence the penguin hunt). Many of Clann's shows remain the same from year to year, and the biggest concern with those shows is to make sure that the agreed on fee continues to cover cost and make it worth Clann's while to participate in that show. Attendance at board meetings, and communication with the Board and Staff (so they know how much money we're making and when shows are) is also an important part of the job. And I cannot stress enough how important a reliable internet and phone connection is. Being intermittently incommunicado can play havoc if an event organizer or staff have an important question about the planning of the event.

Ideally, anyone interested in being the next Contracts Rep should contact myself and or the board in the next few months so that I can include the next contracts rep in the next cycle of contracts, coming up in December-January. I'd like very much to do the next cycle of contracts together, so that whoever takes the job after me can learn the forms, the etiquette and the fees generally expected rather than being thrown in without any training.

Your soon-to-be-former Contracts Rep,

Maeve Kane

**********************************************

First Footing

We will be having our customary progressive dinner on Tuesday, January 1. We need to know who would like to host a segment of the dinner, so staff can begin planning the locations for the various courses. If you would be interested in hosting, please email julieyoder@juno.com.

**********************************************

GAFFNEY'S SUTLER SEEKS WARES

Our sutler, Heidi Viar, is looking for items made by members to sell at her table. We hope that, by offering a variety of interesting wares, we can encourage the public to stop, peruse, and purchase. If you are interesting in selling your spinning, knit caps or stockings, beadwork, bonework, woodwork, we will display them, watch them, accept money for them, and accept a 10% cut for Clann.

You can either bring your goods to Heidi at events, or entrust them to her beforehand. We ask that items be small and not terribly fragile if Heidi is to transport them.

Thank you for your support of Clann Tartan.

**********************************************

Wanted!

Submissions for the Newsletter!
Items you can submit include research articles, character sketches, and other items pertaining to living history and Scottish Culture. Email your items in either plain text, or MS Word format to newsletter@clanntartan.org or snail mail to our postal address.
Items must be received by the 15th of each month to be considered for inclusion for the upcoming months issue. Mailed submissions will not be returned unless requested. All pertinent submissions will be considered as space permits. All research articles must reference at least three sources. Submissions are NOT edited for spelling or grammar, but may be broken in multiple parts.

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Board Minutes

Clann Tartan Board Meeting, september 18, 2007

Board Members Present:  Mary McKinley, Glenn McDavid, Bruce Yoder, 
Diana Steben, Cate Hesser

Staff Members Present:  Julie Yoder, Maeve Kane

Minutes of the August meeting were accepted as corrected.

REPORTS
=======

VP: Absent, no report

TREASURER:  Got paid for for Deer River, Perham, and The Scottish Ramble
(from February, in the previous fiscal year) in August.  We are close to
budget and October will be better.

SECRETARY:  No report. 

QUARTERMASTER: The QM was absent, but an issue in his department was
discussed:

The pike heads should be replaced.  They were originally made by Arms and
Armor.  Maeve has made a first inquiry about ordering replacements.  Do we
also want butt caps?  There are pros and cons.


CAMP REP:  Nothing new, i.e. things are fine.
COMPANY REP:  Nothing new, i.e. things are fine.

MUSIC: Have met twice 4th Mondays at the Yoders'.  Same 5 people

DANCE: The Hiawatha site for Wednesdays dance is now expected to reopen
at the end of October.
St. Christopher's Church in Roseville, the Tuesday site, will be
unavailable on September 11 because of local elections.

FIBER:  The new ensign looks good.

SWORD:  No report.

UPCOMING EVENTS
===============

Big Island--Things are in place.

We also have 6 people for Russ Melton's event in White Bear Lake on October 6.
We can use Virginia pikes there, leaving all the others for Big Island, where
they will be needed.

Mankato--We took a cut, but are still doing better than last year.

Winona/Big Muddy--Not a Clann event, but individual members can talk to Luke 
about going there independently.  We expect to be paid for 2006.  [Later--we 
have been paid for 2006.]

Quarterly Meeting--Saturday, Nov. 3, 10AM at Corcoran.  The only declared
candidate in the Staff elections is Maeve (running for a 2nd term as Captain).
We need to e-mail the members and get more candidates.  We are looking for a
new contract rep. to replace Maeve.

The event in Fargo on November 3 seems to be coming together.

We probably will not be doing Des Moines in 2008.

Tactical--Bruce will prepare a proposal to resolve the issues that have come up
about this event.  We still have not paid Don for this year, and in fact do not 
have an amount.

Next Meeting:  Tuesday, October 16, at the Yoders'

Meeting adjourned at 7:55 PM.


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Board & Staff

If you need to contact someone associated with Clann Tartan, here is where you find out how. If you are unsure who to contact, you can always email us at: info@clanntartan.org

Board Members

President Mary McKinley 651-699-6853 mairi2@juno.com
Vice President Marty Byers 651-483-1173 / 651-261-5815. orthodoxdruid@gmail.com
Secretary Glenn McDavid 651-490-1842 gmcdavid@comcast.net
Treasurer Bruce Yoder 612-825-4519 bruceyoder@juno.com
Quarter Master Sean McCanna 952-926-1279 macbaird@lycos.com
Camp Rep. Diana Steben 612-728-1189 Rillaspins@aol.com
Company Rep.   Cate Hesser 612-803-8432   bear@cybervalkyrie.com 

Staff

Chief of Staff Mia McDavid 651-490-1842 mia_mcdavid@comcast.net 
Head Campfollower Betsy Bolton / Renee Petersen 763-561-4368 Betsy /
952-895-5487 Renee
basil80@hotmail.com / mydogharpo@juno.com
Captain Maeve Kane 651-696-7498 or 952-461-4666 mollmccaine@aol.com 
Henchman Eric Ferguson 612.726.6364 eric@celticfringe.net
Henchman David Vavreck 612-378-1973 baethan1630@yahoo.com
Henchman Tony Rogers   anthony.j.rogers@gmail.com
Henchman Glenn McDavid 651-490-1842 gmcdavid@comcast.net
Henchwoman Julie Yoder 612-825-4519 Julieyoder@juno.com
Henchwoman Heidi Vair 715-379-9055 Mapleaf11@yahoo.com
Henchwoman Laurie Ford 952-924-9128 laurie.ford@gmail.com

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Guilds

Sword Guild:

Meeting and time TBA

Contact:
Marty L. Byers
orthodoxdruid@gmail.com
651-483-1173



MUSIC!!!!!!!!!!

At the request of the multitudes, Gaffneyis is holding music meetings again.

We will sing and play music of many styles and places from our period. Bring your voice and/or your instrument(s). Neither need be period correct.

The Yoders have graciously offered to host music once a month. We will meet at their house at 4736 12th Ave S, Minneapolis, from 7 - 9pm the 4th Monday of each month.

To contact the Yoders, call 612-825-4519 or email to Julieyoder@juno.com.

To contact your Music Chair, call David at 612-378-1973 or email to baethan1630@yahoo.com

Thanks, and I look forward to making some noise with y'all!

David

Dance

1st & 3rd Wednesdays
Dance will meet at.... Location TBA

Questions? call Mary at 651-699-6853 or Julie at 612-825-4519

2nd & 4th Tuesdays
Saint Christopher's Episcopal Church, 2300 N Hamline Ave. in St. Paul.

It is at the northeast corner of Highway 36 and Hamline Avenue (Hamline is between Snelling and Lexington). The church is actually encircled by the highway entrance ramp.
The Dance Guild gathers weekly from 7PM-9PM to learn and practice historic Scottish country dances.
For more information call:

Mary at 651-699-6853 or Julie at 612-825-4519

It's a great place to meet people!

Other Guilds

Want to learn about wool spinning, weaving, or dying? Diana Steben (651-489-2881) and Kali Pederson (651-385-9006 ) organize the Fiber Guild.

Clann Tartan has our own historic site near Duluth MN. Dun Gowan is an ongoing project, which is the site of Gaffneyis Annual Tactical in July. We are finishing the fort and beginning the construction of a village this year. Contact David Vavreck at 612-378-1973 or baethan1630@yahoo.com for further information, or to volunteer to help.

DUN GOWAN WORK WEEKENDS

Dun Gowan is our ongoing permanant historic site project located at Don Chesney's farm in Fredenburg (near Duluth).

We have work weekends where we will continue working on the first house in the village, which we started last year.

No construction experience is neccessary. Just bring your enthusiasm.

Contact Don Chesney (218-721-4501 or DLChsny@aol.com) or David Vavreck (612-378-1973 or baethan1630@yahoo.com) for further details.

Drill





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Calendar of Events

Be sure to contact your staff
if you plan on attending a show event. Try to give at least a ten day notice when possible. This allows proper planning for the feeding of our members, and in some cases is required by event organizers to allow entry as a participant.
You can call any of the staff members listed, or send an email to staff@clanntartan.org.

NOVEMBER 2007

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

 
1
 
2
 
3
Annual Meeting & Elections
Corcoran Park Hall
Minneapolis
10 AM! 
4
 
5
 
6
 
7
Dance
TBA 
8
 
9
 
10
 
11
 
12
 
13
Dance
Saint Christopher's
 
14
  
15
 
16
Night at the Pub 
17
Company Drill 
18
 
19
 
20
 
21
Dance
TBA 
22
 
23
 
24

Camp Drill 
25
 
26
Music
7PM @
Yoder's home 
27
Dance
Saint Christopher's 
28
 
29
 
30
 

 

DECEMBER 2007

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

 
1
 
2
 
3
 
4
 
5
Dance
TBA 
6
 
7
 
8
 
9
 
10
 
11
Dance
Saint Christopher's
 
12
  
13
 
14
 
15
Company Drill 
16
 
17
 
18
Board Meeting
7:00 at Yoders 
19
Dance
TBA 
20
 
21
Night at the Pub 
22

Camp Drill 
23
 
24
HELLEN TURNS
36!!!!!!!!
YAY!!! 
25
 
26
 
27
 
28
 
29
 
30
 
31
 

 

Event Schedule for the 2007 Season:

Hello all,

The following is a list of the dates of the events that are currently on the schedule for this year. The staff has met and decided to keep this running list of events in the newsletter to give you a chance to get an idea of what is going on this season as well as keep you updated to changes in the schedule.

The column titled status will include the following information.

Tentative- this means that an event organizer or Clann has expressed a strong enough interest in doing this event that it warrants reserving space on the calendar for the event.

Pending- this is the next stage of an event. This means that Maeve has entered serious discussion about Clann doing an event but we are still not committed to the event. You should however if possible think about wether or not you may be able to attend this event.

Scheduled- this level means that the board and staff have approve the event and we are committed to providing manpower to making the event happen. When an event is assigned this level please let Julie know as soon as possible if you can or can not attend this event.

Canceled- This means that for various reasons an scheduled event has been removed from the current season. We will try and give as much notice as we can prior to canceling an event.

If you have any questions about this, please feel free to contact me regarding this matter

Thanks,
Maeve Kane.

DATE EVENT STATUS
1/1/2007 Airing of the Tartans
1st Footing
Finished
Feb 10-11 2007 Scottish Ramble Finished
Apr 28-29 2007 Charles City Military History Days http://ccmhd.org/ Finished
May 3rd, 2007 Siege of Woodville, Woodville WI Finished
May 19 2007 MN Scottish Fair and HG - http://www.mnscottishfair.org/ Finished
June 9-10 2007 Olde World Renaissance Faire (Twig) http://www.owrenaissancefaire.com/ Finished
Jun 23-24 2007 Col. Gaffneyis Muster Finished
July 12-14, 2007 Dun Gowan Tactical www.dungowan.com Finished
Aug 3-5 2007 White Oak Rendezvous Deer River www.whiteoak.org Finished
August 18-19 2007 Perham Pioneer Festival Finished
Sept 1-2 2007 WI Scottish Fair and HG Finished
Sept 8-9 2007 Des Moines Ren Faire Finished
Oct 4-7 2007 Big Island Rendezvous http://www.bigislandfestival.org Finished
Oct 11-13 2007 Mankato History Fest Finished
Oct 17-21 2007 Big Muddy River Rendezvous Finished
Nov. 3rd 2007 Fargo-St. Andrews Day Celebration, leave after Board Meeting/Elections Scheduled

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Maps

Map to Board Meetings
&1st and 3rd Wednesday Dance

Bruce and Julie Yoder's Home
4736 12th Av S, Minneapolis, 55407 
Map to St. Paul location St. Christopher's- Dance
 
Map to /Quarterly/Annual Meetings
Corcoran Neighborhood Center,
3334 20th Av South, Minneapolis, MN 
Map to Marty & Judy Byers home
2821 Churchill, Roseville MN  

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