Welcome to the Online Clann Tartan Newsletter for September 2014


Board Minutes Board & Staff Directory Guilds
Calendar of Events Maps Announcements
Event Schedule Event Maps and Notification
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ANNOUNCEMENTS



BIG ISLAND RENDEZVOUS

On October 2-5, 2014, Clann Tartan will be participating in the Big Island Rendezvous! If you are planning on going and have not RSVPd yet, contact David Vavreck immediately at: baethan1630 at yahoo dot com.


NOVEMBER MEMBERS' MEETING

Your attendance is important to make your voice heard! The Members' Meeting will cover Staff Elections for the role of Chief of Staff as well as junior staff positions. The Board would like to thank Sarah Shaftman for her years of service in the role and acknowledge her decision not to run for reelection this year. If you would like to run for a staff position, please let Board and Staff know--and remember, if you have questions about what a role entails, we are always willing to fill you in. The November Members Meeting is scheduled for Saturday, November 1st at 11 AM at Bruce and Julie's home, 4736 12th Ave South in Minneapolis. As always, there will be plenty to discuss. If you have additional items for the meeting agenda, please let your Board know.


HELP THE SECRETARY!

Our current newsletter editor is a temp, so our secretary is looking for someone to take over the task of updating the online edition of the newsletter. This requires some basic HTML editing and FTP skills. If you are interested in this job--or helping the secretary out in some other way--please contact her: basil80 at hotmail dot com And thank you!


BOARD MINUTES

Board Meeting: June 17, 2014

In attendance:
Board members present: President: Marty Byers, Vice President: Karen Bastien, Treasurer: Bruce Yoder, Secretary: Betsy Bolton, Quartermaster: Mike McCarty, Company Rep: David Vavreck

I)  Minutes: May minutes were approved with a minor correction. David pointed out that the buckets mentioned in the minutes are in his care.
 
II) Reports:
	a) Vice President: No report.
	b) Treasurer: There was a number of outlays but also off-setting income in the month of May. 
	c) Secretary: The post office box is difficult to check because of the hours that the PO box is available. Suggested formatting for communicating time-sensitive items has been drafted but not finalized. It was suggested that this was reinventing the wheel and unnecessary.
	d) Quartermaster: The musket with the serpentine that was loose is almost completely repaired. Powder must be transported within the powder box--always empty the bandollier bottles. Muskets are still being returned dirty--there are cleaning supplies in the gun box. The musket with the broken stock is still in process. Bruce knows a gunsmith and will forward contact information to Mike.
	e) Camp Rep: No report. 
	f) Company Rep: Raised an issue that was brought to his attention by event attendence and rumors from camp. Direct concerns were also raised to several Board members and discussed at the meeting by a member.

III) Guild Reports:
	a) Music: Continues to meet once a month.
	b) Dance: Working to meet twice a month, but this is determined by having enough people attending to make at least one full set of 4. 
	c) Fiber: No report.
	d) Sword: No report.
	e) Historic Site: Nothing to report. 
 
IV) Events: 
	The newsletter should be updated to reflect that David is the primary contact person for RSVPs for events. 
	“In an absence of a full time HCF, David Vavreck has volunteered to take on the duty of collecting event RSVPs. Please send your RSVPs for events to David.”
	a) Muster: Set and working.
	b) Scottish Fair & Highland Games: July 12. This event will be in a new location.
	c) Chippewa Ren Fest: August 23-24
	d) Irish Fair: August 8 to 10 (WIP)
	e) Stillwater, Bagpipes and Bonfires: has been contacted. Second Saturday in September. Still no reply.
	f) Big Island: Oct 2-5.
	g) Mankato: Oct 8-11.

V) Old Business:
	a) Muster: the site has been been reviewed and a port-a-potty has been ordered.
	b) Return of Drill: a site has been reviewed. 
	c) Trailer maintenance.
	d) The Pet Policy: this must be reviewed on a case by case basis.

VI) New Business:

Next Meeting: July 15, 2014 at 7 pm

BOARD & STAFF

If you need to contact someone associated with Clann Tartan, here is where you find out how. If you are unsure who to contact, you can always email us at: info at clanntartan dot org

BOARD MEMBERS

President Marty Byers 651-261-5815 orthodoxdruid at gmail dot com 2/12 - 2/14
Vice President Karen Bastien 651-399-3505 kybastien at gmail dot com 2/13 - 2/15
Secretary Betsy Bolton 612-619-6406 basil80 at hotmail dot com 2/13 - 2/15
Treasurer Bruce Yoder 612-825-4519 bruceyoder at juno dot com 2/12 - 2/14
Quartermaster Mike McCarty 651-497-5324 mccartym149 at gmail dot com 2/13 - 2/15
Camp Rep. Elizabeth Erickson 651-334-1617 elizabeth dot erickson at icloud dot com 2/14 - 2/16
Company Rep. David Vavreck 612-353-1237 baethan1630 at yahoo dot com  2/13 - 2/15

Board meetings are currently held at: 737 Pelham Boulevard St Paul, MN 55114. The doors lock at 7 pm on Tuesdays so members who are interested in attending the meeting should contact Karen Bastien. 

STAFF MEMBERS

Chief of Staff Sarah Shaftman  612-371-4425  smuzikant at visi dot com 
Assistant Chief of Staff vacant    
Captain Marty Byers 651-261-5815 orthodoxdruid at gmail dot com
Lieutenant Rich Mueller 651-583-4264   dragon_musk at yahoo dot com 
Corporal David Vavreck 612-353-1237 baethan1630 at yahoo dot com 
Head Camp Follower vacant
Assistant HCF vacant
Goodwife Ann Peters 612-333-0605 annedyth at aol dot com
Goodwife Laura Swenson 651-204-1778 (home) or 715-497-9792 (mobile) mommyco at baldwin-telecom dot net
Goodwife Margaret KirkPatrick 612-722-6485 mlkirkpatrick at usiwireless dot com


GUILDS

Sword Guild:

Come out and learn the ways of Highland defense.

Join the Sword Guild and feel the raw power of the sword.

If you are interested, contact Marty Byers (Email orthodoxdruid@gmail.com), with days of the week and times that work for you. I will then get back to you.


Music

We will sing and play music of many styles and places from our period. Bring your voice and/or your instrument(s). Neither need be period correct.

The Yoders have graciously offered to host music once a month. We will meet at their house at 4736 12th Ave S, Minneapolis, from 7 - 9pm the 1st Thursday of each month.

To contact the Yoders, call 612-825-4519 or email to Julieyoder at juno dot com.

To contact your Music Chair, call David at 612-353-1237 or email to baethan1630 at yahoo dot com

Thanks, and I look forward to making some noise with y'all!

David

We have a yahoo groups email list for the guild that we use for reminders about the meetings and topical discussions. If you want to be on the email list, request an invitation to join from Bruce at bruceyoder at juno dot com.


Dance

The Dance Guild gathers twice a month from 7PM-9PM to learn and practice historic Scottish country dances.

Dance will meet on the 2nd and 4th Tuesdays at Saint Christopher's Episcopal Church, 2300 N Hamline Ave. in Roseville.

It is at the northeast corner of Highway 36 and Hamline Avenue (Hamline is between Snelling and Lexington). The church is actually encircled by the highway entrance ramp. You may have heard of St. Martin-in-the-Fields. Think of this as St. Christopher's-in-the-Cloverleaf :-)>


Historic Site

Clann Tartan has our own historic site near Duluth MN. Dun Gowan is an ongoing project, which is the site of Gaffneyis Annual Tactical in June.

It is currently under quite a bit of snow but we endeavor to have regular work weekends throughout the summer months.

Contact David Vavreck at 612-353-1237 or baethan1630 at yahoo dot com for further information, or to volunteer to help.


CALENDAR OF EVENTS

Be sure to contact your staff if you plan on attending a show event. Try to give at least a ten day notice when possible. This allows proper planning for the feeding of our members, and in some cases is required by event organizers to allow entry as a participant.

In an absence of a full time HCF, David Vavreck has volunteered to take on the duty of collecting event RSVPs. Please send your RSVPs for events to David at baethan1630 at yahoo dot com.


EVENT SCHEDULE

Hello all,

The following is a list of the dates of the events that are currently on the schedule for this year. The staff has met and decided to keep this running list of events in the newsletter to give you a chance to get an idea of what is going on this season as well as keep you updated to changes in the schedule.

The column titled status will include the following information.

Tentative- this means that an event organizer or Clann has expressed a strong enough interest in doing this event that it warrants reserving space on the calendar for the event.

Pending- this is the next stage of an event. This means that the Contracts Administrator has entered serious discussion about Clann doing an event but we are still not committed to the event. You should however if possible think about whether or not you may be able to attend this event.

Scheduled- this means that the board and staff have approved the event and we are committed to providing manpower to making the event happen. When an event is assigned this status please let the HCF know as soon as possible if you can or can not attend this event.

Canceled- This means that for various reasons an scheduled event has been removed from the current season. We will try and give as much notice as we can prior to canceling an event.

Finished- This means that the event has completed successfully.

If you have any questions about this, please feel free to contact staff regarding this matter

Thanks,
Your Staff

DATE EVENT STATUS
Jan 1-2014 1st Footing Finished
Feb 8-9, 2014 Big Island Trade Fair, Albert Lea, MN Finished
Feb 16, 2014 A Scottish Ramble Finished
March 8, 2014 Fargo Celtic Festival Cancelled
April 5, 2015 MN Tartan Day Finished
May 24-26, 2014 Iowa Renaissance Festival Finished
May 30, 2014 Siege of Woodville Finished
TBD Tactical Cancelled
June 20-22, 2014 Muster Finished
July 12, 2014 Minnesota Scottish Fair & Highland Games Finished
Cancelled Fort William - Thunder Bay, Ontario, Canada Cancelled
August 8-10, 2014 Irish Fair Cancelled
August 23-24, 2014 Chippewa River Rendezvous Finished
September 13, 2014 Bagpipes and Bonfires Cancelled
October 2-5, 2014 Big Island Rendezvous Scheduled
October 8-11, 2014 Mankato History Festival Scheduled


MAPS

Bruce and Julie Yoder's Home
Music Meetings
February Members' Meeting

4736 12th Ave S, Minneapolis 55407

ADVERTISEMENTS

Reasonably priced, accurate 17th century shoes, boots, and other leather items, are available from member Pegeen Rozeske. 218-491-5036

Want to quit smoking? Lose weight? Sleep better? Deal with other issues? Your good Auntie/Cousin Mairi has opened her hypnotism clinic! For more information or to schedule a session, contact me at Mairi2 at juno dot com, or via cell at 651-307-2977.

I look forward to working with you!

Mary McKinley



GAS/MILEAGE REIMBURSMENT POLICY

The group has a policy for the reimbursement of fuel expenses for travel to shows and for payment for hauling the trailer to and from shows.

Personal reimbursement of fuel expenses: Members can request reimbursement for fuel for travel to and from shows. Everyone is eligible for this although the board requests that you only make the request if it is necessary. If everyone who attended a show also requested reimbursement, the total payout could exceed the stipend that the group received. The procedure is as follows: at the start of your journey, fill your tank and note the odometer reading on the receipt. Upon your return home after the event, fill your tank again and record your odometer reading again. This receipt along with any other fuel purchases made enroute represents the fuel used for the trip and the total is the amount to be reimbursed. Send the receipts along with your name and address to the Treasurer. Remember, please don't request reimbursement unless it is necessary, but it is better for you to attend and get reimbursed than for you to stay home because of financial considerations.

Payment policy for hauling the trailer: Because hauling the trailer or a substantial amount of gear can be hard on your vehicle and requires you to perform additional work for the company, we have a different payment policy for hauling. If you haul the trailer, the payment is $.48 per mile from the garage to the event and back to the garage. If you use your own vehicle to haul substantial company equipment from the garage to the event, the payment rate is $.24 per mile. Submit a request stating the number of miles you drove and send it to the group treasurer.

My address is usually in the map section of the newsletter, but for convenience, it is 4736 12th Ave S Minneapolis MN 55407
Bruce Yoder


WANTED: SUBMISSIONS FOR THE NEWLETTER

Items you can submit include research articles, character sketches, and other items pertaining to living history and Scottish Culture. Email your items in either plain text, or MS Word format to newsletter at clanntartan.org or snail mail to our postal address.

Items must be received by the 15th of each month to be considered for inclusion for the upcoming months issue. Mailed submissions will not be returned unless requested. All pertinent submissions will be considered as space permits. All research articles must reference at least three sources. Submissions may be broken in multiple parts.


GARAGE

Our garage is located at 4352 Nicollet Ave S in Minneapolis. Access is in the alley on the west side of Nicollet. South bay of the double garage. Minor problems or issues should be reported to Bruce. In the event of an emergency, the landlord is Brad at 763-670-9200